About Personal Financial Disclosure (PFD)

Statutory Authority Chapter 105.483 through Chapter 105.492, RSMo. This is intended only as a summary to aid understanding of Personal Financial Disclosure laws. Please consult the law itself.



Who Must File

Public officials and candidates for the following positions are required to file a personal financial disclosure (PFD) statement (including former officials/employees who served in previous calendar year) with the Missouri Ethics Commission (except sitting Judges)*:

  Statewide office and designated staff
  Senators and Representatives
  New judicial candidates
  Incumbent Judges (except Municipal)
  Municipal Judges (if required by political subdivision)
  Certain state boards and commission members
  Certain employees of the State or political subdivisions of the state including those employees who are authorized to serve as the chief administrative officer, chief purchasing officer, general counsel, or promulgate or adopt rules and regulations
  Candidates and public officials in political subdivisions, where an ordinance has been adopted and filed with the Missouri Ethics Commission, that meet one or both of the following exceptions:
  • The candidate, official, or their relative (related within the first degree of blood or marriage) is doing business or owns a substantial interest in a business that has conducted business with the political subdivision in excess of $500/transaction
  • The conflict of interest ordinance/resolution specifically requires the filing of a Personal Financial Disclosure

An individual required to file a PFD because of his/her candidacy for office in a primary election, must amend the PFD, if there are any changes in financial interests, no later than the close of business on the Monday before the general election. (§105.487(1) RSMo.)

*If a political subdivision has an ordinance on file, filer must also provide a copy to the governing body of the political subdivision. Circuit & Associate Circuit Judges file with the Supreme Court.

Individuals that have been appointed or are newly employed must file a PFD if the position specifically requires it.
  Newly Appointed
  Must file a PFD if the position specifically requires it:
  • Within 30 days from appointment date
  • With the Missouri Ethics Commission
  • Report for calendar year before the date of appointment (ex: if appointed in 2013, report for calendar year 2012)
  New Employee
  Must file a PFD if the position specifically requires it:
  • Within 30 days from hire date
  • With the Missouri Ethics Commission
  • Report for calendar year before the date of employment (ex: if newly employed in 2013, report for calendar year 2012)

Individuals required to file a PFD who are not candidates or are not newly appointed/employed are required to file after January 1, 2014 and no later than May 1, 2014 (Annual filers).

If you are unsure if something should be disclosed, there is no penalty for over disclosure. This may also avoid the appearance of concealing possible conflicts of interest.

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Candidates Required To File

Candidates for the following offices are required to file a Personal Financial Disclosure (PFD) statement with the Missouri Ethics Commission (except sitting Judges)*:

  • Governor
  • Lieutenant Governor
  • Secretary of State
  • Attorney General
  • State Treasurer
  • State Auditor
  • State Senate
  • State Representative
  • Judges of the Courts of Appeals and of the Supreme Court
  • Circuit or Associate Circuit Judge
  • Municipal Judge (if required by political subdivision)
  • Candidates for office in a political subdivision if the annual operating budget is over $1 million dollars and the political subdivision does not have an adopted ordinance/resolution for conflicts of interest and personal financial disclosure

*If a political subdivision has an ordinance on file, filer must also provide a copy to the governing body of the political subdivision. Circuit & Associate Circuit Judges file with the Supreme Court.

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Requirements For All Filers

In addition to other requirements all filers must:

  Include spouse/dependent children info (unless also required filer)
  Do not include account numbers
  File only once for calendar year

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Personal Financial Disclosure Reporting Time Frames

The information you report on the Personal Financial Disclosure (PFD) should always be for the previous calendar year from January 1st through December 31st, except for:

  • Candidate for Public Office: The twelve months prior to the closing date of filing and amend only to reflect any changes in financial interest prior to the general election
  • Individual no Longer Serving in Position: The time frame, during the previous calendar year, the individual was employed or held office
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Personal Financial Disclosure Filing Deadlines
Deadlines & Fines for All Filers (§105.487(4), RSMo.):

  Failing to file a PFD by the due date results in late filing fees.

Candidate Filing Deadlines:


Click here for Filing Deadlines for Personal Financial Disclosure

Non Candidate Filing Deadlines

Type of Official Filing Deadlines
Appointed/Hired 30 days of appointment or employment
Others Annually no later than 1st day of May

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Political Subdivision Notification and Filing Requirements

A political subdivision is a sub district or special district of the state with taxing authority. Examples: county, city, town, village, township, school district, library district, public water supply district, road district, fire protection district, ambulance district, hospital district, health center, nursing home district, or other district formed (pursuant to Mo. Law) to provide limited, specific services.

A political subdivision’s candidates, elected officials, and employees are not required to file a Personal Financial Disclosure with the Missouri Ethics Commission if:

  • Their annual operating budget reported to the Missouri Ethics Commission is $1 million dollars or less or
  • The political subdivision adopts, biennually, a conflict of interest/personal financial disclosure ordinance or resolution by September 15th of the preceding year that specifically excludes an office or position from filing and sends a certified copy of the ordinance or resolution to the Missouri Ethics Commission within 10 days of adoption.

Candidates, elected officials, and employees in political subdivisions which have a conflict of interest ordinance or resolution on file are not required to file UNLESS they meet one or both of the exceptions listed below:

  • If the candidate or official is doing business with the political subdivision at a transaction of $500.00 or more
  • If the candidate is for a position that is required to file pursuant to the ordinance or resolution

Political subdivisions with an annual operating budget over $1 million dollars and without an adopted ordinance or resolution, must:

  • Report to the Missouri Ethics Commission that annual operating budget is over $1 million dollars
  • Designate and provide to the Missouri Ethics Commission those individuals required to file a Personal Financial Disclosure and
  • Provide a listing of candidates, within the political subdivision, to the Missouri Ethics Commission
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Political Subdivision Ordinance or Resolution

This sample ordinance/resolution meets the minimum requirements outlined in Section 105.485.4 RSMo., which allows each political subdivision the option of adopting their own method of disclosing conflicts of interest and personal financial disclosure. State laws require that this ordinance/resolution be adopted biennually (every other year) by September 15th. A certified copy of the ordinance/resolution must be provided to the Missouri Ethics Commission within 10 days of adoption.

Link to Sample Ordinance/Resolution

When preparing the ordinance/resolution, the political subdivision may also want to consider whether the ordinance should specify any financial penalties for failure to file/late filing as well as any disqualification from the ballot or public office.

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Where to File the Personal Financial Disclosure

Annual filers (except sitting Judges) and candidates (Municipal Judges only if required by political subdivision) file with the Missouri Ethics Commission. If a political subdivision has an ordinance on file, filer must also provide a copy to the governing body of the political subdivision.

Circuit & Associate Circuit Judges file with the Supreme Court.

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